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RFP/RFQ Process

Per law, D38 implemented RFQ and RFP processes in 2018 when choosing an architectural firm and construction management/general contractor for the potential elementary school. An RFP is a request for proposal, which is a document that describes a project's needs and asks for proposed solutions from qualified vendors. An RFQ is a request for quote, which is when a company asks outside vendors to submit a quote for the completion of a task or project. This process would be the same for the 2019 bond. 

 

The timeline below illustrates these processes.

 

Architectural Information

 

March 8, 2018: Email sent out to pre-approved firms for RFQ/P

 

March 9, 2018: Email sent requesting RFQ/P be posted on CDE website

 

RFQ/P Timeline (Copy of RFQ/P)

  • March 8, 2018: release of RFQ/P
  • March 13, 2018: required site visit (sign-in sheet) (RSVP by 3.12.18)
  • March 16, 2018: RFQ/P question/clarification submissions due
  • March 19, 2018: RFQ/P responses due
  • March 21, 2018: RFQ/P submissions due
  • March 23, 2018: Interview invitations sent to shortlist candidates
  • April 3, 2018: Architectural Interviews**
  • April 4, 2018: Notice of Award
  • April 16, 2018: Decision Memorandum sent to non-selected candidates

Proposals from Architectural Firms

 

       April 3, 2018: Interviews (schedule, interview questions)


CM/GC Information

 

July 13, 2018: Email sent out to four pre-approved firms for RFQ/P 

 

RFQ/P Timeline (Copy of RFQ/P)             

  • July 13, 2018: release of RFQ/P
  • July 19, 2018: required site visit 
  • July 24, 2018: RFQ/P question/clarification submissions due
  • August 2, 2018: RFQ/P submissions due
  • August 10, 2018: CM/GC interviews**
  • August 17, 2018: Notice of Award

Proposals for Construction Management/General Contractor

 

General Contract of Construction Agreement

 

August 20, 2018: BOE Meeting identifying negotiations with GH Phipps

 

August 10, 2018: Interviews (schedule, committee members, rubric)